1. Introduction and Scope
1.1 We are committed to safeguarding the privacy of our visitors and user of our Obscura photo booths at events; in this policy we explain how we will treat your personal information.
1.3 All data subjects whose personal data is collected, in line with the requirements of the EU’s General Data Protection Regulation (GDPR).
2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).
3. Collecting personal information
3.1 We may collect, store and use the following kinds of personal information:
(a) Information about your computer and about your visits to and use of this website (including: your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths)
(b) Information that you provide to us when registering with our website (including your email address)
(c) Information that you post to our website for publication on the internet (including your user name, your profile pictures and the content of your posts).
(c) Information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication).
(e) Information that you provide to us when using an Obscura photo booth at an event (your email address).
3.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
4. Using personal information
4.1 Personal information submitted to us through our website and at events will be used for the purposes specified in this policy, consent form, or on the relevant pages of the website.
4.2 We may use your personal information to:
(a) administer our website and business;
(b) personalise our website for you;
(c) verify compliance with the terms and conditions governing the use of our website.
4.2 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
4.3 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
5. Disclosing personal information
5.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers; insofar as reasonably necessary for the purposes set out in this policy.
5.2 We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
5.3 We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
(e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
5.4 Except as provided in this policy, we will not provide your personal information to third parties.
6. International data transfers
6.2 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
7. Retaining personal information
7.1 This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
7.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
7.3 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:
(a) to the extent that we are required to do so by law;
(b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
7.4 All data entered during an event to receive your media will be deleted within one working day after termination of the event.
8. Security of personal information
8.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
8.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
8.3 All electronic financial transactions entered into through our website will be protected by encryption technology.
8.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
9.1 We may update this policy from time to time by publishing a new version on our website.
9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
10. Your rights
10.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
10.2 We may withhold personal information that you request to the extent permitted by law.
10.3 You may instruct us at any time not to process your personal information for marketing purposes.
10.4 Right of Access to your personal data: The London Lightbox Ltd. does not store your personal data after the event where you entered your email address to receive your media has terminated.
10.5 Right of Rectification to your personal data: During an event please ask a member of The London Lightbox staff to edit your entered email address under your supervision.
10.6 Right of Restriction of Processing your personal data: No use is made of your personal data by the London Lightbox Ltd.
10.7 Right of Erasure of your personal data: Let us know verbally at the event or in writing via email to Info@thelondonlightbox.com and we will delete your personal data. The London Lightbox deletes your personal data after an event within 1 working day of the event termination.
10.8 Right of Data Portability of your personal data: Let us know verbally at the event or in writing via email to Info@thelondonlightbox.com and we will send your personal data to you providing you have valid ID (detailed in 10.1(a)) in a .csv document.
10.9 Right to Object of the processing of your personal data: Let us know verbally at the event or in writing via email to Info@thelondonlightbox.com and we will delete your personal data. The London Lightbox deletes your personal data after an event within 1 working day of the event termination.
11. Third party websites
11.1 Our website includes hyperlinks to, and details of, third party websites.
11.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
13.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
13.3Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
13.4 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
13.5 We both session and persistent cookies on our website.
13.6 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
13.7 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
(b) in Firefox (version 39) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and
(c) in Chrome (version 44), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.
13.8 Blocking all cookies will have a negative impact upon the usability of many websites.
13.9 If you block cookies, you will not be able to use all the features on our website.
13.10 You can delete cookies already stored on your computer; for example:
(a) in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);
(b) in Firefox (version 39), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and
(c) in Chrome (version 44), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".
13.11 Deleting cookies will have a negative impact on the usability of many websites.
14. General Data Protection Act
14.1 The London Lightbox adheres to the General Data Protection Act and understands best practice for managing information.
15. Our details
15.1 This website is owned and operated by The London Lightbox Ltd.
15.2 We are registered in England and Wales under registration number 9694402 and our registered office is at 37 Coate Street, London, E2 9AG.
15.3 Our principal place of business is at 37 Coate Street, London, E2 9AG
15.4 You can contact us by writing to the business address given above, by using our website contact form, by email to firstname.lastname@example.org or by telephone on 020 3411 6171.
16.1 Please contact our person responsible for data protection, Colin Wealleans, via email@example.com.
16.2 You can contact the Information Commissioner’s Office via: https://ico.org.uk